mosaic job listings
Available job listings for Mosaic Church can be found on this page. If you have any questions about the positions, please send an e-mail to Betsy Hudson.
Church Finance Coordinator
(Part-Time, Paid Position)
The Finance Coordinator acts as the central hub for the church’s financial stewardship. This role is responsible for accurately recording day-to-day transactions, maintaining organized records, and serving as the primary liaison among the church, the bank, and our external CPA. The Finance Coordinator ensures that leadership has accurate, timely data needed to make faithful financial decisions.
This role includes helping establish and maintain clear, sustainable financial processes. This role supports church operations and leadership but does not carry pastoral or governance authority.
- Reports to: Board of Elders
- Hours: Part-time
Compensation: $20/hour
Key responsibilities
Contribution Tracking: Accurately enter weekly tithes, offerings, and designated gifts into the church database, ensuring donor restrictions are strictly honored.
Accounts Payable: Process check requests, honorariums, and reimbursement forms, verifying that all expenses have proper approval and receipts before payment. Manage invoice payments and other financial obligations in a timely and accurate manner.
Expense Tracking: Track and record organizational expenses in QuickBooks Online, ensuring transactions are accurately categorized and reported.
Reconciliation: Perform monthly bank reconciliations for all checking, savings, and credit card accounts to ensure the general ledger matches bank statements.
Records Retention: Maintain an organized physical and digital filing system for invoices, receipts, and financial correspondence.
Tax Preparation: Annually provide the CPA with all Contractor hours for 1099 distribution. Send annual end-of-year tax receipts to all donors.
Bank Point-of-Contact: Serve as the primary contact for day-to-day banking matters (e.g., resolving discrepancies, ordering checks, managing online credentials).
CPA Coordination: Act as the main contact for the external CPA; prepare and gather all necessary reports and documentation for the annual audit or financial review.
Vendor Management: Communicate with vendors regarding billing issues, statement errors, or account updates.
Variance Reporting: Generate monthly "Budget vs. Actual" reports for leadership, flagging any line items trending over budget.
Budget Entry: Input the annually approved budget into QuickBooks Online to ensure tracking mechanisms are active for the new fiscal year.
Departmental Support: Distribute monthly financial statements to ministry leaders so they can monitor their own spending against their allocated budget.
Cash Flow: Provide regular updates on cash position to leadership to assist with timing major expenses.
Responsibilities may evolve as the church's needs shift, with mutual agreement. Position offers potential for increased hours and salary adjustments based on performance and expanded responsibilities.
Qualifications & REQUIREMENTS
- Connection to Mosaic: Regularly attends Mosaic Church and has a heart for this specific community.
- Integrity & Confidentiality: Must demonstrate the highest level of integrity and ability to keep donor and staff financial information confidential.
- Financial Acumen: Proven experience in bookkeeping, accounting, or financial administration.
- Software Proficiency: Experience with financial software and spreadsheets.
Detail-Oriented: Exceptional attention to detail and accuracy in data entry and reporting.
What Does Success Look Like? (6-12 Months)
Financial records are accurate, timely, and audit-ready
Leadership has clear, consistent insight into financial health
Financial processes are documented, repeatable, and trusted